Please also see the Staff Information page: www.royalautomobileclub.co.uk/staff-information
Updated Thursday 14 May 2020
When will the Club reopen?
Woodcote Park has now reopened for golf, tennis and walking and relaxing in the grounds. We do not yet know when we will be allowed to reopen other facilities but we will do as soon as possible. Considerable planning is taking place on how we will be able to do this whilst maintaining the safety of staff and members.
I am on furlough. When will I return to work?
It is unclear when we will be able to reopen more facilities and we are being led by the Government’s instructions and advice in this regard. We are planning on reopening some minor additional services as early as June and will then look to July as a time when further areas of the clubhouses are able to open, but this is subject to the Government moving to Step 3 of their road map. More details will follow when we have them.
What precautions are being put in place to ensure that staff are protected when they return?
Health and safety measures, including hand washing facilities, PPE (where applicable) and social distancing guidance have been put in place to ensure staff are protected. These measures are continually being reviewed.
Is the shuttle running at Woodcote Park?
As per Government advice, employees are encouraged to either walk, cycle or drive themselves to work at this stage. The shuttle does not currently allow for proper social distancing to be maintained but we are reviewing this and hope to return the service when it is safe to do so.
PAY AND BENEFITS
You have confirmed that we will all receive full pay for June. What about July?
The Club has confirmed that, whether you are working or are furloughed, you will receive full pay until the end of June. We will be back in touch in June to advise on next steps regarding pay for the month of July. All pay will be processed via the Club’s payroll.
Will I receive full pay in the summer months if the Club does not reopen or if I am not asked to return from furlough?
At this stage, we have confirmed that all employees will receive full pay for the months of May and June. We will be reviewing our position regarding July’s pay in the coming weeks and will advise staff accordingly. Decisions will be made in line with available Government funding and affordability for the Club.
If I am on furlough will you be ‘topping up’ my salary on top of that covered by the Government’s Coronavirus Job Retention Scheme (CJRS)?
Yes, for the months of May and June we will be ‘topping up’ salaries to full pay. The Club’s position on pay from July onwards is still under review.
I started work after the Government’s deadline for the CJRS. Does this mean I won’t be paid?
No, employees will receive full pay for the months of May and June regardless of their start date. This is a Club decision (to treat staff equally) and not as a result of the Government’s scheme.
Is the Club awarding a pay review this year?
After careful consideration there will be no annual salary increase in 2020.
If I am furloughed, will I keep my employee benefits?
You will continue to enjoy your employee benefits whilst on furlough leave. This is the current position and we expect it to continue.
What will happen to my pension contributions if I am furloughed?
Both employer and employee pension contributions (as a percentage of salary) will continue regardless of whether you are furloughed or not.
Can I pause contributions to my pension during this period of uncertainty?
We have sought guidance from our pension provider and will update you when we can.
You previously said that staff on furlough will continue to accrue annual leave and that one week of mandatory leave will be deducted in May. Is that still correct?
Yes, you continue to accrue annual leave and therefore we have deducted one week of mandatory annual leave in May (as well as the Bank Holidays in April and May) for all staff on furlough.
I had annual leave booked in the months of April, May and June but I am now furloughed. Will this be taken out of my annual allowance?
We will be removing all annual leave bookings from Fourth (HR System) for April, May and June for furloughed staff if they continue to be furloughed during this time. If you have returned to work but no longer wish to take this leave, please contact your line manager.
I bought additional annual leave via the flexible benefits platform to use in the 2020 holiday year. I no longer wish to purchase these holiday days. Can I change my mind?
You can request (via the HR team) to stop your monthly deductions for additional annual leave. Refunds for deductions already made will not be processed, but you will be able to take any leave ‘purchased’ (albeit a prorated amount) this holiday year.
What happens to annual leave arrangements for employees who are working?
Employees who are working should continue to book leave as normal. If the Club’s position changes on this, we will advise you.
I have been asked to take furlough leave, what is it?
Furlough leave means that, although you remain an employee of the Club, you are not required to attend or carry out work. It is similar to a sabbatical.
How long will I be on furlough leave for?
Those who have been asked to take furlough leave were initially asked to do so until the end of May (in line with the Government scheme). For most staff this will be extended into June and possibly beyond. We will be writing to staff towards the end of May to confirm this.
How are staff being selected to return from furlough?
Staff are being asked to return to work who have relevant skills for the services we will are providing or who needed to perform particular roles.
When can furloughed staff be asked to come back from furlough leave?
We may ask employees to return from furlough leave at any time. It is essential that you remain available to return, possibly at short notice.
I have been advised by my GP that I must ‘shield’ (remain at home) until the end of June. Will I have to return to work if asked?
Staff that have long term health conditions and have been advised that they are more vulnerable to COVID-19 will not be asked to return to work whilst shielding. We will be asking staff to notify us in the coming weeks if they fall into this group.
I am a primary carer for children. Will I have to return to work if asked?
Staff that have children below the age of 16 (who act as a primary carer for them) will be consulted prior to being asked to return to work. It is important that appropriate arrangements can be made and school reopening is factored into any decisions reached.
Am I still employed by the Club if I am furloughed?
Yes, you are still employed if you are furloughed. The leave is designed to enable employers to retain staff members that are not able to work due to the impact of COVID-19 on their workplace.
How will I stay in touch when furloughed? Who will update me?
Regular updates for staff will be sent by email and they will be posted on this page and the staff information page. If you have any employment related queries, please contact the HR Team via email: firstname.lastname@example.org.
I have been furloughed but my colleagues haven’t. What was the selection criteria?
Some employees have been asked to continue actively working at the Club as some tasks need to be performed even if the clubhouses are closed. Employees were selected based on job roles and skills.
Can I do other work or volunteer (e.g. for the NHS) if I am furloughed?
You can volunteer for the NHS or other charitable organisations whilst you are on furlough leave so long as you do not receive pay for this work. Out of courtesy, please advise your line manager or a member of the HR team if you are undertaking voluntary work. Please note that you may be asked to return from furlough leave before the end of May if there is an operational requirement for you to do so.
What happens if I am ill when furloughed?
The Club continues to care about your wellbeing and would ask that you notify the HR Team if you are unwell via email: email@example.com.
Will I still need to pay for staff accommodation if I am furloughed?
Yes, employees living in staff accommodation are still required to pay their normal fees.
I am currently on maternity leave. Will I be furloughed too?
Please seek guidance from a member of the HR Team.
I am on a casual contract. Will I be furloughed and receive pay?
We have written to all casual members of staff who we have been placed on furlough leave.
I work for the Club as a freelancer. Does the furlough scheme apply to me too?
There is a separate Government scheme for the self-employed, which you will need to apply to directly, not through the Club.