Young Members’ Committee
Young Members’ Committee
Alice Murphy – Chairman
Ross Lima – Vice Chairman
The Young Members’ Committee (YMC) has been established by the Board with the remit to:
1. Provide guidance and advice to the Club’s Board, Standing Committees and Club Management on how the Club can best serve its young members.
2. To represent the views of young members within the Club, to enhance Club activities, events and facilities.
3. Encourage young members to be fully inducted and engaged in Club matters from the moment they first join.
4. Inspire young members to fully utilise their Club membership, now and in the future.
5. Continuously explore ways of enhancing engagement within the Club’s young member community.
Last meeting minutes:-
Terms of Reference
1. Club: So far as governance of the Club is concerned, the Board of the Royal Automobile Club Limited and The Committee (of the Club) are the same body (Rules 7-12). Thus, the Board, which is elected by the membership, exercises sole authority over all aspects of the Club’s affairs.
2. Delegation of Authority: The Board delegates authority for the implementation of Club Strategy and the day-to-day management of the Club to the Secretary and the Club Management Committee. The Club’s four Standing Committees (Pall Mall, Woodcote Park, Elections and Motoring), Sub Committees and Activity Committees are established by the Board. The Board appoints members of Standing Committees and appoints Chairmen of Sub Committees, Activity Committees and Working Groups. The purpose of these Committees and Groups is to act as a sounding board, representing the interests of all members, and to provide advice to the Board and guidance to the Club Management Committee.
Young Members’ Committee
3. Officers of Committee
• Chairman: The Chairman will be nominated by a majority vote of Committee members, agreed by the Club Vice Chairman and approved by the Board
• Vice Chairman: The Vice Chairman will be nominated by a majority vote of Committee members and submitted to the Club Vice Chairman for approval.
• Committee Members: The committee will be drawn from actively-involved Club members who are aged 18-40 years old and be representative of the whole age group. Members will have been Club members for a period of at least two years, or exceptionally less with the approval from the Club Vice Chairman.
• Standing Member (non-voting): Only if required, see paragraph 8.
4. Numbers on Committee
• Minimum Five.
• Maximum Ten.
5. Appointment of Officers: Appointment of new Committee members will be by the recommendation of a majority vote of the Committee. The name of any person so proposed will be submitted to the Club Vice Chairman for approval.
6. Composition: All committees are to aim for no more than two thirds of their committee members to be of the same gender and are to report annually to the House Committee on gender composition.
7. Terms on Committee:
• Chairman: will ordinarily serve for a two-year term, renewable once with the agreement of the Club Vice Chairman and approval of the Board, for a maximum of four years.
- Vice Chairman: will ordinarily serve for a two-year term, renewable once, with the agreement for the Club Vice Chairman for a maximum of four years.
- Members: two years, renewable thereafter by the YMC Chairman who may invite service for a further two-year term. Thereafter the Chairman may seek approval from the Club Vice Chairman to offer further terms of one year each. There will be no limit on the number of one-year terms that may be served, but all such agreements will be reviewed and approved annually by the Club Vice Chairman.
- All members will be required to stand down from the Committee in the year in which they become 41 years old.
8. Standing Member: Committees may be allowed to appoint one standing member on the committee, in addition to rotating committee members, once they have served on a committee for a maximum of two two-year terms, but only by exception and only if they provide a function which is essential to the successful conduct of that activity. The standing member is not a full member of the committee, has no voting rights and cannot be the Chairman or Vice Chairman. Standing members are to be identified in formal documents, such as minutes of meetings.
9. Quorum: Not less than 50% of the members and the Chairman of the meeting shall have an additional casting vote if necessary.
10. Frequency of Meetings: Approximately monthly, with a minimum of seven and a maximum of ten meetings in any one calendar year. Meetings will be supported by a member of the Club’s Management Committee and, occasionally, by a member of the Board. Additionally, guests will be asked to attend the Committee as deemed appropriate by the Chairman.
11. Objectives: The primary role of the YMC is to represent young members’ interests within the Club, with the following core objectives:
a. Provide guidance and advice to the Club’s Board, Standing Committees and Club Management on how the Club can best serve its young members.
b. To represent the views of young members within the Club, to enhance Club activities, events and facilities.
c. Encourage young members to be fully inducted and engaged in Club matters from the moment they first join.
d. Inspire young members to fully utilise their Club membership, now and in the future.
e. Continuously explore ways of enhancing engagement within the Club’s young member community.
a. Annual Reporting. Committees are required to submit an end-of-year report to the Club Secretary by 30 November on the activities conducted during the year, to seek authority for extensions of standing committee members and to report on gender composition and succession plans. This will be considered alongside the budget for the forthcoming year.
b. Representation. All committee members are representatives of the Club and have a responsibility to behave in accordance with the Club’s values, internally at Club events and activities, and externally when representing the Club.
c. A YMC representative will attend at least one meeting of each of the Standing Committee meetings annually by invitation of the Standing Committee Chairman, reporting on young member issues. The YMC representative will neither be a member of the Standing Committee, nor play a part in Committee matters.
d. The YMC will have annual budgetary management responsibilities to ensure the effective running of the Committee.
e. The Club Management Committee will provide appropriate access, information and support to ensure effective operation of the Committee.
f. After each YMC meeting, the minutes will be submitted to the Club Vice Chairman for review. Once YMC minutes have been approved, they will be uploaded to the Club’s website.
13. Communications and Branding. Committees are to ensure that all communications are in accordance with the Club Communications Guide (including the Gender Inclusive Language Guide), and are compliant with General Data Protection Regulations 2018, seeking approval, support and guidance from the Club’s Communications Department. All branded products and merchandise, such as team sports clothes, are to be designed in accordance with the Club’s Brand Guidelines, requiring approval from the Head of Communications prior to production.