Bridge Committees

Pall Mall Bridge Committee

Michael Bailey (Chairman)
Sally Found (Vice-Chairman)
Marina Chaning Pearce (Match Secretary, Standing Member)
Andrea Geser (Treasurer)
John Craggs
Robin Kilborn
Brigitte Kisiel
Fiona McWatters
Howard Salter
Roger Wolf

Last Annual meeting Minutes –21 January 2021
Last Committee meeting Minutes – 15 July 2021

Woodcote Park Bridge Committee

Nigel Matthew – Chairman
Amanda Hall – Social Secretary
Pauline Knee – Match Secretary
Stuart Mann – Treasurer
Angela Reid – Vice Chairman/Training/Communications
Alan Torry – Card Dealing/Bridgewebs

Last Committee meeting Minutes – 12 April 2021

Pall Mall Bridge Committee – Terms of Reference

1. Club Governance. So far as governance of the Club is concerned, the Board of the Royal Automobile Club Limited and The Committee (of the Club) are the same body (Rules 7- 12). Thus, the Board, which is elected by the membership, exercises sole authority over all aspects of the Club’s affairs.
2. Delegation of Authority. The Board delegates authority for the implementation of Club Strategy and the day-to-day management of the Club to the Secretary and the Club Management Committee. The Club’s four Standing Committees (Pall Mall, Woodcote Park, Elections, Motoring), Sub Committees and Activity Committees are established by the Board. The Board appoints members of Standing Committees and appoints Chairmen of Sub Committees, Activity Committees and Working Groups. The purpose of these Committees and Groups is to act as a sounding board, representing the interests of all members, and to provide advice to the Board and guidance to the Club Management Committee.

Pall Mall Bridge

3. Officers of Committee:
• Chairman. The Chairman will be appointed by the Board.
• Vice Chairman. Appointed annually by the Committee.
• Treasurer. Appointed annually by the Committee.
• Committee Members.
• Standing Member (non-voting). Only if required, see paragraph 8.
4. Numbers on Committee:
• Minimum. Five
• Maximum. Nine
5. Appointment of Officers. Any new appointment shall be by recommendation by majority vote of the Committee. The name of any person so proposed will be submitted to the Pall Mall House Committee for approval. No Honorary positions such as President will be permitted.
6. Composition. All committees are to aim for no more than two thirds of their committee members to be of the same gender and are to report annually to the Pall Mall House Committee on gender composition.
7. Term on Committee.
a. Committee Members. Two terms of three years, renewable thereafter by the Chairman of the Committee, who must seek approval from the Pall Mall House Committee to offer further terms of one year each year up to a maximum of nine years.
b. Chairman. The Chairman may serve a maximum of six years as a Committee Member and a further six years as Chairman, up to a maximum of 12 years in the aggregate.
8. Standing Member. Committees may be allowed to appoint one standing member on the committee, in addition to rotating committee members, once they have served on a committee for a maximum of nine years, but only by exception and only if they provide a function which is essential to the successful conduct of that activity. The standing member is not a full member of the committee, has no voting rights and cannot be the Chairman or Vice Chairman. Standing members are to be identified in formal documents, such as minutes of meetings.
9. Quorum. Not less than 50% of the members and the Chairman of the meeting shall have an additional casting vote if necessary.
10. Frequency of Meetings. Minimum five per year.
11. Objectives. The committee has four core objectives which are listed below:
a. To represent the interests of the Bridge-playing members.
b. To promote the game of Contract Bridge within the Royal Automobile Club.
c. With management, to prepare and monitor a Pall Mall Bridge Budget.
d. With management, arrange for facilities to be available for those members wishing to play Bridge.
12. Responsibilities. The Committee has two responsibilities which are listed below:
a. Annual Reporting. Committees are required to submit an end-of-year report to the Club Secretary and the Pall Mall House Committee by 30 November on the activities conducted during the year, to seek authority for extensions of standing committee members and to report on gender composition and succession plans. This will be considered alongside the budget for the forthcoming year.
b. Representation. All committee members are representatives of the Club and have a responsibility to behave in accordance with the Club’s values, internally at Club events and activities, and externally when representing the Club.
13. Communications and Branding. Committees are to ensure that all communications are in accordance with the Club Communications Guide (including the Gender Inclusive Language Guide), and are compliant with General Data Protection Regulations 2018, seeking approval, support and guidance from the Club’s Communications Department. All branded products and merchandise, such as team sports clothes, are to be designed in accordance with the Club’s Brand Guidelines, requiring approval from the Head of Communications prior to production.

Woodcote Park  Bridge Committee – Terms of Reference

1. Club Governance. So far as governance of the Club is concerned, the Board of the Royal Automobile Club Limited and The Committee (of the Club) are the same body (Rules 7-12). Thus, the Board, which is elected by the membership, exercises sole authority over all aspects of the Club’s affairs.
2. Delegation of Authority. The Board delegates authority for the implementation of Club Strategy and the day-to-day management of the Club to the Secretary and the Club Management Committee. The Club’s four Standing Committees (Pall Mall, Woodcote Park, Elections, Motoring), Sub Committees and Activity Committees are established by the Board. The Board appoints members of Standing Committees and appoints Chairmen of Sub Committees, Activity Committees and Working Groups. The purpose of these Committees and Groups is to act as a sounding board, representing the interests of all members, and to provide advice to the Board and guidance to the Club Management Committee.

Woodcote Park Bridge

3. Officers of Committee:
• Chairman. The Chairman will be appointed by the Board.
• Secretary. Appointed annually by the Committee.
• Treasurer. Appointed annually by the Committee.
• Match Secretary. Appointed annually by the Committee.
• Committee Members.
• Standing Member (non-voting). Only if required, see paragraph 8.
4. Numbers on Committee:
• Minimum. Five
• Maximum. Nine
5. Appointment of Officers. Any new appointment shall be by recommendation by majority vote of the committee. The name of any person so proposed will be submitted to the Woodcote Park House Committee for approval. All committees may appoint a Vice Chairman should they wish. However, no Honorary positions such as President will be permitted.
6. Composition. All committees are to aim for no more than two thirds of their committee members to be of the same gender and are to report annually to the Woodcote Park House Committee on gender composition.
7. Term on Committee.
a. Committee Members. Two terms of three years, renewable thereafter by the Chairman of the Committee, who must seek approval from the Woodcote Park House Committee to offer further terms of one year each year up to a maximum of nine years.
b. Chairman. The Chairman may serve a maximum of six years as a Committee Member and a further six years as Chairman, up to a maximum of 12 years in the aggregate.
8. Standing Member. Committees may be allowed to appoint one standing member on the committee, in addition to rotating committee members, once they have served on a committee for a maximum of nine years, but only by exception and only if they provide a function which is essential to the successful conduct of that activity. The standing member is not a full member of the committee, has no voting rights and cannot be the Chairman or Vice Chairman. Standing members are to be identified in formal documents, such as minutes of meetings.
9. Quorum. Not less than 50% of the members and the Chairman of the meeting shall have an additional casting vote if necessary.
10. Frequency of Meetings. Minimum five per year.
11. Objectives. The committee has 13 core objectives and several associated sub-objectives which are listed below:
a. To facilitate and encourage the playing of recreational and competitive Bridge in an atmosphere which is welcoming to members of all abilities.
b. To implement and inform members of the rules of bridge in accordance with EBU directives, including adherence to “Best Behaviour at Bridge”. The club directors having the authority to make rulings in accordance with the EBU disciplinary procedures.
c. To prepare and communicate a calendar of playing sessions to meet the needs of the members. To include sessions for Pairs, Teams, Chicago and Rubber should there be sufficient demand.
d. To promote this calendar alongside all Club bridge events to members through the Club’s communication channels (such as Pell-Mell & Woodcote, the Club’s website and Club emails).
e. To maintain the Club’s BRIDGEWEBS site, including ensuring that it complies with the Club’s data security policies.
f. To plan and implement the dealing of hands, scoring and coordination of directors both internally and externally. All club bridge sessions to be directed and scored by a recognised director.
g. To arrange matches both for bridge and golf/ bridge with suitable local clubs, provided that reciprocity is agreed. Liaising with the Activities Co-Ordinator regarding room bookings and catering requirements. Liaise with the Golf Office as and when required.
h. To organise the Summer and Winter Socials. Liaising with the Activities Co-Ordinator regarding room bookings and catering requirements.
i. To plan and organise appropriate training sessions and seminars which meet the needs of our Members and is delivered through EBU recognised trainers. Liaising with the Activities Co-Ordinator regarding room bookings and catering requirements.
j. To actively seek new recruits for the committee to ensure that there are suitable replacements available as and when members are due to retire.
k. To prepare and agree the Bridge Circle budget for the forthcoming year in accordance with the Club’s latest guidelines. To monitor performance against plan throughout the year and make necessary adjustments as and when necessary.
l. To order bridge equipment, stationery, prizes and trophies and ensure the maintenance and updating of computer technology ensuring that it meets the needs of the members and is within agreed budget guidelines.
m. All Committee members to have the responsibility to deliver at least one of the objective items listed above.
12. Responsibilities. The Committee has two responsibilities which are listed below:
a. Annual Reporting. Committees are required to submit an end-of-year report to the Club Secretary and the Pall Mall House Committee by 30 November on the activities conducted during the year, to seek authority for extensions of standing committee members and to report on gender composition and succession plans. This will be considered alongside the budget for the forthcoming year.
b. Representation. All committee members are representatives of the Club and have a responsibility to behave in accordance with the Club’s values, internally at Club events and activities, and externally when representing the Club.
13. Communications and Branding. Committees are to ensure that all communications are in accordance with the Club Communications Guide (including the Gender Inclusive Language Guide), and are compliant with General Data Protection Regulations 2018, seeking approval, support and guidance from the Club’s Communications Department. All branded products and merchandise, such as team sports clothes, are to be designed in accordance with the Club’s Brand Guidelines, requiring approval from the Head of Communications prior to production.